Search, import, deduplicate, and manage studies

Search responsibly

Coventra can search supported bibliographic sources and log searches/imports for reporting. Very broad searches can return tens of thousands of records, so narrow the query before importing.

Large imports are capped at 5,000 records per source request to protect the app and your project. If a source returns more than the allowed import window, refine the Boolean string, date range, population, intervention terms, or source filters before importing.

Import records

1. Open the Studies or Screening import surface.
2. Choose the source or file import path, such as RIS, DOI lookup, or an available external source search.
3. Review the returned records before importing.
4. Import selected records, or use the available import-all action only when the result set is reasonably scoped.
5. Check recent searches and imported counts so the audit trail matches the work performed.

Keep imports clean

• Prefer specific Boolean strings over single broad words.
• Avoid importing obviously irrelevant sources just because they appeared in search.
• Run deduplication after major import batches.
• Use labels for meaningful workflow states, not as a substitute for screening decisions.
• Keep original citation identifiers such as DOI, PMID, and PMCID when available.

Deduplicate before screening

Deduplication helps prevent reviewers from spending time on repeated records. Duplicate candidates are held for review instead of silently entering the screening queue. Reviewers with the right access can keep the left record, keep the right record, keep both records when they are genuinely distinct, or bulk dismiss candidates that are not true duplicates.